PALACE BALLROOM
Rental Information
Rental Contract
Banquet Hall Rentals
Beverage Contract
SPI HOME
RACE SCHEDULE
FARLEY SPEEDWAY
GRANT COUNTY SPEEDWAY
DUBUQUE SPEEDWAY
OPEN LM SHOOTOUTS
PALACE BALLROOM
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Palace Ballroom Rental Contract
Palace Ballroom // Next to Farley Speedway // Farley, IA
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Ballroom Rental Contract:
Function Space:
The group will conduct its function in an orderly manner and in full compliance with the policies of Simmons
Promotions Inc. and with all applicable laws, ordinances and regulations. The group agrees to have the
individuals of the group vacate the designated function space at the ending time indicated. Function space
is reserved based on contracted numbers of attendees. Management reserves the right to alter such function
space. Should there be any extraordinary changes in your requirements as outlined, appropriate rental charges
may apply.
Banquet Food & Beverage Policies:
The Palace Ballroom offers competitively priced full service catering. If another caterer is used there will be
a $100.00 kitchen fee. You must purchase all of your beverages through Simmons Promotions Inc. in the case of
a private label wine or champagne; the Special Events Coordinator can fulfill the order. Menu selections, room
set up requirements, and all other special arrangements should be received by the special events coordinator at
least 30 days prior to the scheduled event. Guaranteed number of attendees must be received at least 72 hours
in advance. Attendees in excess of the guaranteed will be served subject to availability. The group will be
charged for the guaranteed or actual number served, whichever is greater. All food & beverages are subject to
a 15% gratuity and current sales tax.
Drinking Policy:
It is the policy of Simmons Promotions Inc. that no one under the legal age of 21 will be able to consume or
purchase alcoholic beverages. Please make sure that all members of your party are aware of this policy and that
Simmons Promotions Inc. has the right to request I.D. from anyone. If an I.D. cannot be produced upon request
he/she will not be allowed to drink alcoholic beverages. We will prosecute anyone under the legal age of 21
caught drinking on the premises; this includes but is not limited to inside our facility or on any part of our
grounds outside of the building. It may be required that anyone of the legal drinking age wear a drinking bracelet.
Simmons Promotions Inc. has the right to obtain or require security guards for any or all events.
Decorations:
Decorations and linens can be rented through Simmons Promotions Inc. and must be confirmed at least 72 hours prior
to the event. In the event that you are providing your own decorations, you will need to coordinate your decorating
schedule with the Special Events Coordinator. Simmons Promotions Inc. will not guarantee decorating time 48 hours
prior to your event date.
Please keep in mind the following guidelines while planning your decoration:
Sand, rice or Kitty Litter cannot be used for weighs in balloons or other decorations. Food coloring, ink or dye
in floating candles or vases, are prohibited. Paper or metallic confetti, potpourri or any decoration that is
difficult to sweep up may not be used. Tape or staples of any kind may not be used on walls, floors, or ceiling.
In the event any of the above is done without authorization and any damage is suffered, the cost or repair and or
replacement will be billed to the group.
Harmless Clause:
Each party hereby agrees to indemnify, defend and hold the other harmless for any loss, liability, costs or damages
arising from actual or threatening claims or causes of action resulting from the gross negligence or intentional
misconduct or such party or its respective officers, directors, employees and agents, contractors, members or
participants, provided that with respect to officers, directors, employees and agents, such individuals are acting
within the scope of their employment agency, as applicable. In no event shall either party be liable for any
indirect, special or consequential damages, including lost revenues or profits arising out of or in connection
with performance or failure to perform under this agreement.
Terms of Contract:
Deposit will be due on or before due date on your contract or contract will be null and void. The deposit is non
refundable. All cancellations must be received 60 days prior to the event date or additional fees in the amount of
50% of your estimated bill will be incurred. Final payment will be due upon departure.
Collection:
In addition to any rights or remedies set forth in the agreement or any rights or remedies at law, the group will
be responsible for all reasonable costs, attorney's fees and expenses that may be incurred by Simmons Promotions
Inc. in enforcing this agreement.
Conclusion:
Your signature on this agreement establishes this event on a definite status and represents your commitment to hold
the event as outlined herein at The Palace Ballroom.
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Signature of Renter Date
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SPI Employee Date
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